Creating a VBS User for VBS Integration

Contents

1. Server Integration
2. Named VBS User

This guide explains how to set up a VBS User so that the VBS Integration with BxLogistics works properly. This requires a VBS license from Visma.

👉 Click here to learn how to configure the VBS integration in BxAdmin.

Server integration

When integrating using a server integration user, you must also have a context user. In most cases, it is enough to use the standard "system" user as the context user in our setup. However, we recommend creating a dedicated context user if possible.

This can be useful, for example, to separate the system user's actions from third-party integrations like BxLogistics -- to track who did what in Visma, especially if multiple third parties are connected or if internal users are also using the system.

We will cover how to create both a Context user and a VBS user.
If you are okay with using the system user as a context user, you can skip to here and only create the VBS user.

Steps:

1. Open Administration → User / Access → User.
   
   
2. Create a context user in the Username column, and give it a desired name.
   
   
3. Give the context user access to all Logistics modules in the Modules column
   (double-click to open → OK).
   
   
4. The user also needs an
   Access group number - usually 1 - System,
   and a Company group number - usually 1 - Standard

You can also assign the user a password if desired.
👉 Remember to save after completing these four steps.

 

Next: Create the VBS User (Server Integration)

1. Create a new user.
   
   
2. In the Visma Business Services column, assign Server Integration to the user.
   
   
3. Assign the user a password and click OK.
   

It should now look like this in Visma Business.
👉 Remember to save after creating the user(s).

Final Step:
Restart the Visma Business Services Host service. This is necessary for the new user(s) to work.

Your server integration VBS user is now ready for use in our setup.
👉 Click here to configure the integration using a server integration user in BxAdmin.

Named VBS User

When using a named VBS user, you only need to create one user.

1. Open: Administration → User / Access → User
   
   
2. Create a named user in the Username column, and give it a desired name.
   
   
3. Give the user access to all Logistics modules, and set it as a Named user under Visma Business Services → OK.
   
   
   

4. The user should also be assigned the correct:

   • Access group number

   • Company group number

   • Default company number

5. Set a password → OK
   
   

👉 Don’t forget to save, and the setup should now look like this.

Final step:

Restart the Visma Business Services Host service. This is necessary for the user to function.

Your named VBS user is now ready for use in our setup.

👉 Click here to learn how to configure the integration with a named user in BxAdmin.